Page Setup

Regardless of what the document your creating is for, you’ll inevitably need to do some sort of page formatting, or page setup. Correctly setting up your pages helps in the organization and hierarchy of the information being presented.

There are times when you can get all but one line on your page. By using simple page setup tools you’ll be able to get that last line of text back on the same page as the rest of your content. Narrowing the margins, or adjusting the line spacing are simple ways of maximizing page use.

Let’s start with the basics.

Margins
The page margins are the white borders or space surrounding the content on the page.

  1. Go to the Page Layout tab.
  2. Click Margins.
  3. Select one of the preset margin choices, or select Custom Margins… at the bottom of the list and adjust the top, bottom, left, and right margins manually.

Note: When customizing your margins in the Page Setup window, you have the option to apply the changes to either the Whole Document, This Point Forward, or This Section (if you’re using section breaks).

Orientation
A page’s orientation can either be Portrait (vertically long), or Landscape (horizontally long).

  1. Go to the Page Layout tab.
  2. Click Orientation.
  3. Select Portrait or Landscape.

Note: To independently change the orientation of pages you must use Section Breaks in the document to separate the sections where you want the Orientation to be different.

Page Size
Although the North American standard paper sizes are 8.5″ by 11″ (also known as ‘letter’ size), and 8.5″ by 14″ (also known as ‘legal’), there are a wide variety of paper sizes used for various types of documents. You can also customize a paper size to fit your needs.

  1. Go to the Page Layout tab.
  2. Click Size.
  3. Select the approriate size for your document.

Note: You can use various paper sizes throughout a document. To independently change a paper size, use Section Breaks to separate the sections that will have a different paper size.

Columns
The default setup for new documents is single column, which basically means you’re typing across the width of the page. Go to the Page Layout tab.

  1. Click Columns.
  2. Select from the default options, or click More Columns… to manually adjust the number of columns and the column widths. (You can also set columns so that each one is the same width by clicking Equal column width)
  3. Select the appropriate choice to apply your changes to either current section, or the whole document at the bottom where it says Apply to:
  4. Select (or deselect) Line Between to place (or remove) a line between columns, without having to draw a line.
  5. Click OK.

Note: You can customize your document to contain 2 or more columns, or a mix of different numbers of columns by using section breaks.

The beginning and end of columns can be set by using Column Breaks and page Breaks.

  1. To end a column before reaching the end of the page, insert a Column Break from the Breaks section of the Page Layout tab.

With the pilcrow turned on, this is what a single- to two-column page might look like:

Multi-Column Page

About these ads

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s